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Deputy Manager, Property

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Date: Jan 9, 2017

Location: Singapore, SG

Company: AIA Careers

Deputy Manager, Property

The incumbent will assist and support Manager, Property in asset management (landlord perspective), facilities management (tenant perspective) and project management (building improvement & office fit-out works) in all AIAS owned and leased properties.

 

Key Responsibilities

 

 

1) Asset Management (20%)

a) Responsible for the daily operation of the building facilities/M&E equipment management and control of the common property so as to provide proper, safe and functional environment for the benefit of all the occupants/ tenants

b) Responsible for recommending / implementing the installation/provision of additional building facilities/M&E equipment or improvements to the common area

c) Responsible for the implementation of M&E plant/equipment maintenance program, including obtain and review quotations, recommendations of award, supervision of completed works and processing of payment to vendors

d) Designated as Fire Safety Manager (FSM) to promote fire safety program and enforce fire safety regulations.  In addition, act as Liaison Officer for security and safety issues of SSWG Cluster if needed

e) Responsible for maintaining/updating of proper records/inventory of all building assets/equipment

f)  Responsible for compliance of regulatory requirements and regulations especially on EHS and green initiatives

 

2) Facilities Management (20%)

a) Responsible for the daily operation, supervision and maintenance of user department’s facilities/equipment/assets including office layout planning, design and supervision of the works done by the service providers/contractors

b) Responsible for handling / co-ordinating all user’s requests/complaints on matters relating to maintenance, acquisition, transfer and disposal of office equipment/ furniture including administrative work to prepare capital expenditure budget, award, prepare purchase requisites, issue purchase orders, process payment and charge/ apportion/ bill to user department’s operating expenses

c) Responsible for the issuance and termination of security access cards or allocation of access codes to users/ agents

d) Responsible for maintaining/updating of proper records/inventory of all user department’s asset/equipment including stock check on company's fixed assets

 

3) People Management (15%)

a) Responsible for attending to users/tenants request/feedback/complaints and take appropriate corrective remedial/rectification action

b) Build and maintain good relationship with internal users (Staff & Agency Force) and 3rd party tenants

 

4) Financial Management (10%)

a) Manage building & CAPEX budget including preparation, monitoring and control of the budget

b) Manage service fees including monthly advice on changes in rental, service charges and car park charges for AIA, 3rd party tenants

 

5) Procurement & Vendor Management (15%)

a) Responsible for procurement of all asset and facilities management related services contracts/goods, including preparation, review and negotiating contract documents

b) Manage all service providers’ performance and take appropriate actions

 

6) Building Improvement & Office Fit-Out Works (15%)

a) Manage building improvement, renovations and retrofitting works for the common area

b) Manage fitting out works including budgeting, tendering, supervision and co-ordination between users, contractors and building consultants/authorities, and procurement of equipment/ furniture/ facilities within budget and timeframe.

 

7) Performs other responsibilities and duties periodically assigned  by supervisor in order to meet operational and/or other requirements

 

Key Requirements

 

  • Degree/Diploma in Built Environment, Engineering, Property/Facilities/Project  Management
  • Minimum 2 years experience in property/facilities/project management or relevant
  • Preferably with Fire Safety Manager (FSM) and Project Management Certification
  • Team player and customer oriented
  • Effective communication skills
  • Proactive and forward looking
  • Able to work under pressure
  • Have a sense of urgency and attentive to details


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